Minutes of the January 10, 2015 meeting of the Weld Amateur Radio Society Board

This meeting is to discuss if WARS will accept the donation of use of a
trailer from DERA.

Trailer contains generator, 3 radios and additional equipment.

The trailer would be in WARS custody, however, DERA would maintain
ownership of the trailer and responsibility for taxes, insurance, etc.
DERA would be allowed access to the trailer.

Trailer would be used for emergency communications for Weld County and
adjacent counties as needed.

A complete inventory of the trailer and it's contents must be
maintained.

Motion made to allow the board two weeks for the board to read the
Memorandum of Agreement and then meet again to discuss any
changes/concerns. Day of meeting would be Saturday, January 24, 2015.
Time and place of meeting To be determined

Minutes of the January 31, 2015 meeting of the Weld Amateur Radio Society Board

Meeting called to order at 9:18

Discussed information about 501c3
Records and minutes would need to be kept in perpetuity either in print
or electronic form.
Howard will look through the club bylaws and the 501c3 requirements,
fill out the form, send it to Willie and then a copy of the form will be
sent to the board for review.
Motion made and passed to table issue for next board meeting.

This meeting is a follow to to the board meeting on Jan 10th 2015 to
discuss if WARS will accept the donation of use of a trailer from DERA.

Trailer contains generator, 3 radios and additional equipment.

The trailer would be in WARS custody, however, DERA would maintain
ownership of the trailer and responsibility for taxes, insurance, etc.
DERA would be allowed access to the trailer.

Discussed what would happen if the equipment was damaged. Advised that
WARS and DERA would confer about what would need to be done in that case
per the memorandum.

Trailer would be used for emergency communications for Weld County and
adjacent counties as needed.

A complete inventory of the trailer and it's contents must be
maintained.

Suggestion was made to have trailer brought to the next club meeting so
members can take a look at it. Can be done instead of show and tell.

Motion made and passed to enter into partnership with DERA per
memorandum of understanding.

Meeting adjourned at 10:05 am